Plex DCS - Distribution Logs

When you distribute hard copies of a document which you want to keep track of, you can create an entry in the document's distribution log. 

If someone makes a revision to a document that is tracked in the distribution log, the system sends an email notification to anyone specified by name on the Distribution Detail screen.

1. Access the Document Control System screen.
2. Navigate to the document for which you want to add an entry to the distribution log.
3. In the grid, select the record.
4. On the Action Bar, click Distribution Log.
5. In the Distributions dialog box, on the Action Bar, click Add.
6. On the Distribution Detail screen, under Name, specify either of the following:
   • The name of the person to whom you distributed the document
   • The location in which the hard copy documents are stored
7. Under Distribution, specify the number of copies distributed, the status of the distributed copies, and a note, if necessary.

8. Click OK.